Tracument is intended as a business to business solution. You must be a business, organization, firm, sole proprietorship, partnership, government, or public-private entity. You will need to provide an address, telephone, and email contact details. We require one person to take an ‘owner’ account within your organization--the account that controls all others. Additionally, if you wish to charge for records or documents, you must provide bank account details for your regular deposit.
Tracument specializes in conveying very sensitive information between businesses, organizations, and other entities. When a given organization sends documents to another through Tracument, they must be sure that the documents will only be available to the intended recipient. We cannot risk one individual or entity masquerading as another. We prevent this by verifying the authenticity of new accounts and then limiting changes in ownership.
We verify new users by telephoning or emailing them through publicly listed contact information. You will need to have such information available for our registration personnel. This information can be listed on the internet, on a firm’s own website, or in the phone book, but cannot come from the person signing up the account. Usually, this can be done in a few hours.
Unfortunately, Tracument is designed for business to business use. This feature may be added in the future. If you are an individual who regularly trades or purchases documents with a business, such as a contractor, and your name is also your trade name, you may fall into the sole-proprietorship category. Contact email@example.com for further advice.
Your organization should consider how you wish to represent yourselves to the public and to other firms. If you exist in two different locations--say, Toronto and Vancouver--and each maintains a separate practice, it may be appropriate to have two different accounts. However, if you wish to amalgamate the two, this is possible. The main limiting factor is the bank account: each account can have only one bank account where funds are deposited or withdrawn. If payments/receipts are not centralized, each branch must have its own account. Please contact firstname.lastname@example.org for further details.
Unlimited log-in accounts are available to each parent account. An organization may have as many staff as they wish accessing their Tracument activities, or they may wish to vest the responsibility with one person (something that Tracument makes possible). Please contact email@example.com for further advice on how to make the most of Tracument in your office.