Solutions for Education

Tracument can help
your educational institution
deliver documents
and transcripts securely.

Deliver sealed transcripts to lawyers,
employers, and other educational
organizations and send secure files
throughout your organization.


Why Tracument?

Educational institutions know that managing the flow of information out of their custody is time-consuming. A different process is required to respond to requests from lawyers and employers than the one designed to respond to requests from students and other institutions. Creating a separate process to track legal requests is inefficient, collecting payment is a hassle, and physical document production and delivery is expensive for both your office and your students.

Tracument is here to help. Manage all of your transcript requests from lawyers in one place. Tracument is an easy-to-use, intuitive system that tracks communications, collects prepayment, handles payment processing, and reduces the cost and environmental impact of transferring information. Our Canadian, web-based system allows you to transmit your information electronically to any recipient with an email address.


Providing Transcripts

  • Time spent tracking and chasing receivables.
  • Late payment/nonpayment.
  • Receipt of duplicate or incorrect cheques.
  • Copious and time consuming banking and accounting when invoicing and depositing payments.
  • Costly use of resources (paper, toner, envelopes).
  • Money spent on couriers and mail.
  • Costly use of admin/staff time.
  • Documents that leave your office but never arrive at the recipient’s office.
  • Difficult to protect integrity of transcripts after they leave your office.
  • Unsecured means of conveyance that risk the confidentiality of your documents.
  • Difficult to keep documents in Canada when transmitting digitally.
 

Sending Files

  • Time-consuming to track sent files.
  • Costly use of resources (paper, toner, envelopes).
  • Costly use of admin/staff time.
  • Money spent on couriers and mail.
  • Documents that leave your office but never arrive at the recipient’s office.
  • Sheer size of documents makes them difficult to convey digitally.
  • Difficult to keep documents in Canada when transmitting digitally.
  • Difficult to keep documents secured when transmitting digitally.

How Tracument Works

Producing Transcripts

Drag the transcripts or files you wish to produce into our program using our simple drag-and-drop upload, specify the price and recipient, and we handle the rest. We will invoice the recipient and place your documents behind a paywall, keeping them secure and in Canada. Once your invoice is paid, we automatically release the documents to the payer. We make regular, automatic deposits to your bank account of payments collected on your behalf.

 Providing Transcripts
 Sending Files

Sending Files

Do you need a way to send documents and files digitally, securely, and quickly, while maintaining the privacy of the sent items and complying with your professional obligations? We’ve got you covered. Use our Secure Send service to send information digitally to anyone. The information remains encrypted on our Canadian servers while the recipient of the information can access it with a password you provide.

Collecting Documents

Interested in a quick way to collect confidential or proprietary documents from your clients, patients, colleagues, or suppliers? Open an Incoming Portal using Tracument's Portal service. Your recipient will be sent a link to the secure area of our website, where they will be able to upload files of any type and size that will be transferred to you instantly and securely. You will be notified automatically as soon as documents are available. Our activities page allows you to manage as many incoming files as necessary across thousands of files.

 Collecting Documents

The best part -- basic accounts are free.

There is no monthly fee, no user licenses, and no cost to provide chargeable documents. Instead, we add a small delivery fee to the cost of the documents which the recipient pays. If you're sending non-chargeable documents, all of our charges are transactional so you only pay for what you use.


What We Do

Automatic Tracking

Every document sent through Tracument is automatically added to your Activities page. Staff will no longer have to add sent documents to lists manually, making everything trackable.

 Automatic Tracking
 Task Automation

Task Automation

Tracument’s Activities page allows you to send a reminder on all outstanding invoices in two clicks. This will save significant amounts of staff time.

Paywall

Tracument places all sent documents behind a paywall, meaning the recipient cannot access the documents until your invoice has been paid. Your staff can send a document and forget it.

 Paywall
 Simplified Accounting

Simplified Accounting

Tracument automates the payment processing for your institution by collecting all payments, aggregating them, and depositing them directly to your bank account. No more cheque deposits, duplicate or incorrect payments, and time-consuming accounting.

Efficient

Tracument eliminates your delivery cost while still making it easy to invoice for all costs related to producing the documents. Save your students money over using couriers while reducing the environmental impact of document and file delivery.

 Efficient
 Chain of Custody Tracking

Chain of Custody Tracking

Tracument tracks the delivery process all the way to the documents’ final download by your intended recipient. Have peace-of-mind that your document was received.

Fewer Errors

The Tracument program is easy-to-use and automates as much of the process as possible, reducing incidences of human error and confusion.

 Less Errors
 Flexible

Flexible

Transfer academic records directly to employers, lawyers, and other parties. Regardless of who is paying for the transfer, the integrity of the records is maintained. Send files of any size and type quickly and securely.

Secure

Tracument uses industry-leading security measures and Canadian servers to protect the confidential documents sent through our system. We help you meet ensure the confidentiality of the documents you provide.

 Secure

Modernizing your document delivery practice has never been so easy. Tracument is intuitive and simple-to-use. Basic accounts are free and implementation across your institution can be done quickly and without disruption. Click here to learn more about our Paywall, Secure Send, Incoming Portal, Request Documents, and Activities products.


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