Solutions for Medicine

Tracument allows medical
professionals to send
their records quickly and
securely

Receive pre-payment for every set of records you send.
Cut the amount of time you spend sending documents in half.
Automate your deposits and bookkeeping.


Why Tracument?

Medical clinics know that managing the flow of information out of their office is time-consuming. Different processes are often required for different recipients, tracking systems are inefficient, collecting payment is a hassle, and physical document production and delivery is expensive for both your office and your patients.

Tracument is here to help. Manage all of your outgoing flow of information, regardless of whether you send to lawyers, insurance companies, or other doctors, in one place. Tracument is an easy-to-use, intuitive system that tracks communications, collects prepayment, handles payment processing, and reduces the cost and environmental impact of transferring information. Our Canadian, web-based system allows you to transmit your information electronically to any recipient with an email address.


  • Time spent tracking and chasing receivables
  • Late payment/nonpayment
  • Receipt of duplicate or incorrect cheques
  • Copious and time consuming banking and accounting when invoicing and depositing payments
  • Costly use of resources (paper, toner, envelopes)
 
  • Money spent on couriers and mail
  • Costly use of admin/staff time
  • Documents that leave your office but never arrive at the recipient’s office
  • Unsecured means of conveyance like email that put you offside of your professional obligations
  • Difficult to keep documents in Canada when transmitting digitally
  • Sheer size of documents makes them difficult to convey digitally

  • How Tracument Works

    Sending Records

    You produce the information you wish to send in digital form. Drag and drop it into our system and specify the price and recipient; we handle the rest. We’ll keep your documents encrypted and secure, in Canada, and invoice the recipient. Once they pay the invoice, we automatically release the documents to them. We then make regular deposits into your bank account of payments collected.

     Providing Documents
     Chart Transfers

    Chart Transfers

    You produce your patient's chart digitally, then drag and drop it into our system. Specify the price, the patient, and the recipient doctor, we handle the rest. We’ll keep your documents encrypted and secure, in Canada, and invoice the patient. Once the patient pays the invoice, we automatically release the documents to their new doctor. Your patient will never see their chart and the recipient doctor will never see the invoice.

    Sending Documents

    Do you need to securely send information but can’t find an effective way to do so while complying with professional obligations and privacy regulations. We’ve got you covered. Use our Secure Send service to send a file of any size or type electronically to your recipient. The information remains encrypted on our Canadian servers while the recipient of the information can access it with a password you provide.

     Sending Documents
     Collecting Documents

    Collecting Documents

    Interested in a quick way to collect confidential or proprietary documents from your clients, patients, colleagues, or suppliers? Open an Incoming Portal using Tracument's Portal service. Your recipient will be sent a link to the secure area of our website, where they will be able to upload files of any type and size that will be transferred to you instantly and securely. You will be notified automatically as soon as documents are available. Our activities page allows you to manage as many incoming files as necessary across thousands of files.

    The best part -- basic accounts are free.

    There is no monthly fee and no per user license cost. It is always free to provide chargeable documents. Secure Send costs are transactional and comparable to mail.


    What We Do

    Automatic Tracking

    Every document sent through Tracument is automatically added to your Activities page. Staff will no longer have to add sent documents to lists manually, making everything trackable.

     Automatic Tracking
     Task Automation

    Task Automation

    Tracument’s Activities page allows you to send a reminder on all outstanding invoices in two clicks. This will save significant amounts of staff time.

    Paywall

    Tracument places all sent documents behind a paywall, meaning the recipient cannot access the documents until your invoice has been paid. Your staff can send a document and forget it.

     Paywall
     Simplified Accounting

    Simplified Accounting

    Tracument automates the payment processing for your clinic by collecting all payments, aggregating them, and depositing them directly to your bank account. No more cheque deposits, duplicate or incorrect payments, and time-consuming accounting.

    Efficient

    Tracument eliminates your delivery cost while still making it easy to invoice for all costs related to producing the documents. The system helps you recover the maximum amount when providing your clinical records.

     Efficient
     Chain of Custody Tracking

    Chain of Custody Tracking

    Tracument tracks the delivery process all the way to the documents’ final download by your intended recipient. Have peace-of-mind that your document was received.

    Secure

    Tracument uses industry-leading security measures to protect the confidential documents sent through our system. We help you meet your professional obligations.

     Secure
     Flexible

    Flexible

    Tracument’s SecureSend and QuickProvide functions allow you to deliver any size and type of documents digitally and securely.


    Tracument will save you significant staff time and material cost by automating the document delivery process. Simply drag your document into Tracument, specify the recipient, and let Tracument handle the rest. Tracument is intuitive and simple-to-use. Basic accounts are free and implementation in your office can be done in less than an hour. Click here to learn more about our Quick Provide, Secure Send, Incoming Portal, Request Documents, and Activities products.


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