by The Tracument Team on July 17, 2024

A Technical Guide to Managed File Transfer (MFT)

Managed File Transfer (MFT) utilises various technologies to ensure data is transferred securely and efficiently across different systems. While MFT is a popular method for moving data, it's not the only option; similar solutions include File Transfer Protocol (FTP), also known as a File Transfer Service (FTS).

What is Managed File Transfer?

Here is a basic introduction to MFT you can read. Managed File Transfer is a service or software designed to securely manage the transfer of data from one computer to another. Unlike standard File Transfer Services (FTS), MFT employs secure protocols that encrypt files during transfer and while stored, which prevents unauthorised access.

These protocols usually include:

File Transfer Protocol Secure (FTPS):

FTPS adds SSL (Secure Socket Layer) or TLS (Transport Layer Security) encryption to traditional FTS communications.

Encrypts the data transmitted between a client and server, which ensures that the data cannot be read or tampered with by anyone.
Secure File Transfer Protocol (SFTP):

Provides a secure way to transfer files by encrypting everything during the transfer process, ensuring overall protection.

Allows users to not only transfer files securely but also manage them remotely, offering greater control.
Hypertext Transfer Protocol Secure (HTTPS):

Secures the transfer of data between websites and users' browsers, safeguarding it from unauthorised access.

Supported by all modern web browsers, making it a standard choice for safe internet browsing and data exchange.

What's the Difference Between MFT vs FTS?

While both are used for transferring files, they differ significantly in terms of security, functionality and use cases. What are the differences between the two?

Function	Managed File Transfer (MFT)	Standard FTS
General	More secure and powerful, providing control, meeting rules, and improving efficiency for complicated file transfers.	Suitable for straightforward, less sensitive file transfers.
Security	Considered more secure and compliant to legal and regulatory standards. May include features like: Multi-Factor Authorisation (MFA) and/or Single Sign On (SSO) User permissions and file access controls like passwords, expiry and download limits Automatic malware scanning on all uploads	Does not use encryption or uses basic encryption which makes it prone to unauthorised access. Organisations can use Secure File Transfer Protocol (SFTP), but it can lack the security controls that MFT have.
Performance	Uses accelerated private networks to transfer files, which helps users achieve faster transfer speeds when sending large files or large batches across large distances. Also uses less bandwidth * than FTP. * Bandwidth — The maximum rate at which data can be transferred over a network connection. Typically measured in bits per second (bps).	No size limits, but large files using FTP can take several hours.
Functionality & Features	Usually provides a wide range of functionalities beyond basic file transfers which may include: File synchronisation Automation of complex file transfer workflows Detailed logging and reporting for compliance and monitoring	Only focuses on the simple transfer of files from one system to another. Supports basic file functions but lacks advanced features.
Integration & Scalability	MFT solutions are highly scalable, supporting growing data volumes and complex processes, and integrate seamlessly with various systems.	Limited integration capabilities with other systems and applications. While functional for basic needs, it may not scale well without additional configuration or third-party solutions.
Reliability	Includes features such as checkpoint restart , error handling, and recovery mechanisms that ensure files are transferred correctly and completely, even in the event of a transfer failure. Checkpoint restart — Allows file transfers to pause and then resume from the last successful point rather than restarting from the beginning.	Reliable for basic file transfers. Lacks robust mechanisms for error handling and recovery which can be critical during large or critical file transfers.

An easy way to understand the difference between MFT and standard FTS solutions is to compare them to sending an important package to a friend.

Using a standard FTS is like sending your package through regular mail with minimal tracking and no insurance. Although this method is straightforward and cost-effective, it offers limited security and tracking. As a result, if the package is lost or stolen, you might not be able to determine what went wrong or retrieve it.

On the other hand, an MFT file transfer solution is like sending your package through a courier service that offers detailed tracking, insurance, and secure handling. This courier service not only ensures that your package is delivered more securely, but also provides regular updates and the ability to resume delivery if something goes wrong, such as the van breaking down—instead of the package being returned to you. Additionally, if your package needs to comply with specific regulations for handling sensitive items, the courier service ensures that all these requirements are met.

While FTS solutions have their use-cases, MFT solutions are designed to handle complex, sensitive, and critical data transfer needs. They also offer greater efficiency and security compared to more standard FTS solutions. It's important to emphasise that organisations must prioritise security when handling sensitive data — such as client and employee information, company reports, and health documents. It's crucial for organisations to adopt a proactive approach to data protection to ensure that sensitive information remains secure. For professionals managing sensitive data, the advanced security, compliance features, and operational efficiencies offered by MFT solutions far outweigh the basic functionalities of standard FTS, making MFT a better choice in professional settings where data security and efficient handling are paramount.

Conclusion

Managed File Transfer (MFT) is not just a tool; it's a strategic asset for any modern organisation. It safeguards sensitive data while enhancing operational efficiency. By integrating MFT into a technical infrastructure, businesses can protect their critical data and streamline processes, ensuring they remain agile and compliant in a digital-first world. Learn more and see if Tracument's Secure Send, an MFT, is right for you!